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What is the Procedure for the VAT Return Filing in the UAE?

 Procedure for VAT Return Filing in the UAE: A Step-by-Step Guide

Value Added Tax (VAT) was introduced in the UAE on January 1, 2018, at a standard rate of 5%. Businesses registered under the VAT system are required to submit periodic VAT returns to the Federal Tax Authority (FTA). Timely and accurate VAT return filing is crucial to avoid penalties and ensure compliance. Here’s a comprehensive guide on the procedure for VAT return filing in the UAE.



1. Determine Your VAT Return Period

VAT return filing periods depend on the turnover of the business:

  • Quarterly Filing: Most businesses file VAT returns quarterly.

  • Monthly Filing: Large businesses with an annual turnover exceeding AED 150 million must file returns monthly.

The return filing period and deadline are specified by the FTA upon VAT registration.

2. Prepare the Required Documentation

Before filing your VAT return, ensure you have the following documents and information ready:

  • Sales invoices (output tax)

  • Purchase invoices (input tax)

  • Credit and debit notes

  • Records of zero-rated, exempt, and standard-rated supplies

  • Details of any imports and exports

  • VAT calculation summary (payable or refundable amount)

Keeping detailed records helps ensure accurate reporting.

3. Log in to the FTA e-Services Portal

Visit the official FTA portal https://eservices.tax.gov.ae and log in with your registered username and password. Navigate to the “VAT Returns” section.

4. Access the VAT Return Form (VAT 201)

Once logged in, access the VAT 201 form to start the return filing process. This form is divided into various sections that need to be filled out accurately.

Key sections of the VAT 201 form include:

  • Sales and Outputs: Report all taxable sales, including standard-rated, zero-rated, and exempt supplies.

  • Purchases and Inputs: Report all taxable purchases and recoverable input tax.

  • Net VAT Payable: The difference between output tax (collected on sales) and input tax (paid on purchases).

5. Fill Out the VAT Return Form

Enter the required details carefully:

  1. Box 1 to Box 5: Report sales, output tax, and any adjustments.

  2. Box 6 to Box 8: Report purchases, input tax, and any recoverable VAT.

  3. Box 9: Calculate the total VAT payable or refundable.

Ensure all amounts are accurate and match your records.

6. Review and Confirm the Details

Double-check all the information entered in the VAT return form to avoid errors. Incorrect or incomplete filings may result in penalties. Verify that:

  • All taxable transactions are correctly reported.

  • Input and output VAT amounts are accurate.

  • Any adjustments are justified and documented.

7. Submit the VAT Return

Once you are satisfied with the details, submit the VAT return form by clicking the "Submit" button. The FTA system will generate an acknowledgment confirming successful submission.

8. Pay the VAT Liability (if applicable)

If your VAT return shows a net VAT payable amount, ensure timely payment to the FTA. Payment methods include:

  • e-Dirham or credit card payments via the FTA portal

  • Bank transfer (GIBAN)

The VAT payment must be made by the return deadline to avoid penalties.

9. Keep Records of VAT Returns

Businesses are required to maintain VAT-related records for at least 5 years. These records include:

  • VAT return submissions

  • Invoices and receipts

  • Payment confirmations

  • Any supporting documentation

Proper record-keeping ensures transparency and facilitates audits by the FTA.

10. Understand Penalties for Late Filing or Payment

Failure to file VAT returns or pay VAT on time can result in penalties:

  • AED 1,000 for the first offense of late filing

  • AED 2,000 for subsequent offenses

  • Late Payment Penalty: 2% of the unpaid VAT due immediately, 4% after 7 days, and 1% daily (up to 300%)

Compliance with deadlines is essential to avoid these penalties.

Conclusion

Filing VAT returns in the UAE doesn’t have to be complex if you follow the correct procedures and stay organized. By preparing your documentation, accurately filling out the VAT 201 form, and making timely payments, you can ensure compliance with the FTA’s requirements. If you need professional assistance, consulting with experienced VAT experts like Ads Auditors can simplify the process and help your business remain compliant.

For more information or professional VAT filing services, contact Ads Auditors today.

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